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Revolutionizing Email Communication: How an AI Add-on Can Save Time and Boost Productivity

Updated: Mar 3, 2023


An AI add-on for Gmail can bring significant benefits to companies by improving efficiency, saving time, and enhancing communication. By saving an average of 30 minutes per day in managing emails, an employee can save around 10 hours per month. For a company with 100 employees, the total savings from this tool would be around €30,000 per month. Moreover, the use of AI in email communication is becoming increasingly popular in the business world, and companies that invest in AI tools can stay ahead of the curve and gain a competitive edge in the market.


Email communication is an essential part of modern work culture. However, managing a large volume of emails can be overwhelming for employees, leading to reduced productivity. A study by Harvard Business Review found that the average worker spends around 28% of their workday on emails, which translates to about 2.6 hours per day. This time could be better spent on other critical tasks, such as brainstorming new ideas or building relationships with clients.


To address this issue, an AI add-on for Gmail such as AI Mail Assistant by Klart AI that can generate email responses, summaries, translate emails, correct and improve drafts, and answer questions directly from Gmail can help save time and improve productivity. In this analysis, we will examine how this AI add-on can save time and how much money it can save for your business.


What does AI Mail Assistant by Klart AI bring to the table?


Email Response Generation:

The AI add-on can generate email responses for common queries or requests. With this feature, employees can save time by not having to craft responses from scratch. Instead, they can use pre-written responses generated by the AI, which can be customized to fit the specific context. The time saved in crafting emails can be used to focus on other critical tasks, such as creating reports or analyzing data.


Email Summaries:

The AI add-on can also generate email summaries, which can be especially useful for employees who receive a large volume of emails daily. These summaries can help employees quickly identify critical information, such as deadlines or action items, without having to read through every email in detail. This feature can help employees prioritize their work and focus on urgent tasks, leading to increased productivity.


Email Translation:

The AI add-on can translate emails and drafts into different languages, which can be beneficial for companies with a global presence. Employees can easily communicate with colleagues or clients in different countries without having to rely on external translation services. This feature can save time and reduce communication barriers, leading to more efficient and effective communication.


Draft Correction and Improvement:

The AI add-on can also correct and improve drafts, which can be beneficial for employees who struggle with grammar or spelling errors. This feature can save time and improve the overall quality of emails, leading to better communication and stronger relationships with clients or colleagues.


AI Assistance:

The AI add-on can also assist employees by answering questions directly from Gmail. This feature can save time and reduce the need for employees to search for answers on external websites or manuals.



Time and Cost Savings


The amount of time saved by an average worker using this tool would depend on various factors such as the volume of emails they receive, the complexity of their work, and their proficiency in drafting emails. However, assuming that an average employee takes 2.6 hours per day, the AI add-on can save an employee at least 30 minutes per day in managing emails they would save around 10 hours per month, according to our research. If we assume an average hourly rate of $30, the time saved by an employee using this tool would be worth around $300 per month.


For a company with 100 employees, the total savings from this tool would be around $30,000 per month. This is a significant amount of money that can be redirected towards other business needs, such as research and development or marketing initiatives. Moreover, the time saved by employees can be utilized for other productive tasks, leading to increased efficiency and profitability for the company.




Conclusion:


An AI add-on for Gmail can save time and improve productivity for employees. With features such as email response generation, email summaries, email translation, draft correction and improvement, and AI assistance, employees can focus on critical tasks, such as creating reports or analyzing data. This tool can be a valuable investment for companies, as it can help improve communication, reduce barriers, and enhance overall efficiency. By generating considerable cost savings and improved productivity. Companies that adopt AI tools can stay ahead of the curve and gain a competitive edge in the market, while also providing a more efficient and satisfying work environment for employees.


Check out this game changing tool created by Klart AI.



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